2025 Exhibitor Kit

TABLE OF CONTENTS

1.) General Information

2.) Utilities

3.) Show Decorator Services

4.) Move-in/Move-Out Information

5.) Exhibitor Badges

6.) Exhibitor Tickets

7). Booth Regulations

8.) Advanced/Direct Shipments

9.) Fire Regulations

10.) Food & Beverages Sampling/Sales

11.) Insurance

12.) Parking

13.) Sales Tax

14.) Scam

15). Enhanced Exhibitor Listings

16.) Social Media

17.) Contact Us

GENERAL INFORMATION

SHOW MANAGEMENT 
The Capital Remodel + Garden Show is produced and managed by: 
Marketplace Events LLC
2000 Auburn Dr., Ste 200 
Beachwood, OH 44122 
484.854.9084
www.marketplaceevents.com | www.capitalremodelandgarden.com 

SHOW FACILITY
Dulles Expo Center
4320 Chantilly Shopping Center
Chantilly, VA 20153
P: 703-378-0910
www.dullesexpo.com  

Dulles Expo Exhibitor Rules & Regulations


SHOW OFFICE
During move-in, show hours, and move-out, Show Management will maintain a show office. The Show Office is located behind the security desk at the entrance of the show.

SHOW HOURS

*Exhibitors may get in the building ONEhour prior to show open

SECURITY 
Security guards will be on duty 24 hours from the start of move-in to the end of move-out. Every reasonable precaution will be taken to protect Exhibitor property, but Show Management assumes no responsibility for any losses due to fire, theft, robbery, damage, accident, or other causes.   

Please take the following suggestions under advisement: 
➢ Do not leave your booth unattended during set-up, show, or move-out
➢ Do not leave small items, electronics, one-of-a-kind special samples, prototypes, generated leads, or extremely valuable merchandise in your booth overnight.

EXHIBITOR ENTRANCE
Exhibitors need to enter at the side of the building (near the loading docks) marked Exhibitor Entrance. That is where Exhibitor Registrations and badges will be located during show hours.  

FINAL PAYMENTS  Full and final payment for exhibit space must be before move-in. Show Management reserves the right to refuse entry to any Exhibitor whose account has not been settled and paid in full.

If you have signed and authorized Marketplace Events to automatically charge your card on your original contract, please make sure funds are available in the proper time frame. If you have any questions regarding payment processes, please contact Alex Sawatzki at  alexsa@mpeshows.com or 440.591.6979.

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UTILITIES

Electricity, Internet, Cleaning, Phone Lines, and Water are provided by the Dulles Expo Center. See their order forms on their website: www.dullesexpo.com

Contact Amanda Cole with any questions:
Phone: 703-766-1310
Email: acole@dullesexpo.com

See here for the Dulles Expo Center  Electricity Dos and Donts

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SHOW DECORATOR

Hale Northeastern
828 East Ferry Street
Buffalo, NY 14211
P: 716-896-6170
www.haleexpo.com

Hale Northeastern is the show decorator and provides carpet, furniture, signs, and labor assistance. Should you need any of these items, you will be able to preorder them by accessing the order forms below. 

2025 Order Forms Coming Soon...

Contact Alyssa Brannigan, 716-896-6170 or csr@haleexpo.com, with questions. 

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MOVE-IN | MOVE-OUT INFORMATION

*Please note, all accounts must be paid in full before you move in*

The move-in schedule is based on the location of your booth on the show floor. Approximately, two weeks before you move in, you will receive a call from a member of our team informing you of your date and time. While there may be some exceptions, we ask that you arrive as close to your designated time as possible to keep wait times to a minimum. Hale Northeastern will be onsite to marshal the cars in and out of the building in a timely manner.

If you are unable to move in during your assigned time slot, please contact Show Management.

GENERAL MOVE-IN DATES/TIMES

IMPORTANT MOVE-IN DETAILS

• No vehicles on the show floor after Wednesday, February 19th at 3pm.
• All exhibit material must be removed from the aisles by 5pm on Wednesday, February 19th to lay the aisle carpeting.
• No hand carts, dollies, or anything on wheels can be used to come in and out of the front glass doors – HAND CARRY ITEMS ONLY!  
• Hale Northeastern will have some carts available to use on a first come first served basis.
• For safety reasons, no one under the age of 16 is permitted in the halls or dock areas during move-in/out.
  

 GENERAL MOVE-OUT DATES/TIMES

Exhibitors are not assigned time slots for move-out – you may choose if you want to move out on Sunday evening or Monday morning. Please note, no vehicles will be allowed on the show floor until the carpet has been pulled up.

IMPORTANT MOVE-OUT DETAILS

• All exhibits must be removed from the Dulles Expo Center by NOON on Monday, February 24th.
• No removal or dismantling of exhibits will be permitted before show closing – should you start to move out early, your booth space for next year’s show will be in jeopardy.
• Show Management will provide assistance to expedite the removal of exhibitors’ goods from the hall.
• All exhibit material must be removed from your booth space – any trash or residue left on the floor will result in extra charges to your company

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EXHIBITOR BADGES

Each company is entitled to SIX (6) badges per 100 square feet of exhibit space. The maximum number of badges distributed to any one company is 20.

Badges can be picked up at the Exhibitor Registration desk during move-in and throughout all hours of the show. 

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COMPLIMENTARY EXHIBITOR TICKETS 

Each company is entitled to 20 free E-Tickets per 10x10 booth – (maximum number of passes allowed is 50). These will be emailed 30 days prior to the show.

E-tickets are for special clients, prospects, family, and friends. Please note: any exhibitor handing out admission passes at the entrance will be billed and will be responsible for the value of the tickets distributed. 

If you have any questions or have trouble accessing your e-tickets, please contact Alex Sawatzki at alexsa@mpeshows.com or 440-591-6979.

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BOOTH REGULATIONS

• Each booth space will be provided an 8’ black drape along the back, with two side drapes that extend from the back of the booth to the front at a height of 32”.
• Exhibitors are allowed to build their booth to the maximum height of 8 feet – this includes back walls and side walls. Exhibitors on the peninsulas, in booths 20x20 or larger may get approval to build above the 8-foot restriction.
• All exposed areas of your exhibit space must have finished surfaces including back and sides.  All exhibit booth walls are to be completely finished. No wires, frames, wood, etc…should be exposed for the public or for your neighbors to see. Extra charges may incur if Show Management needs to drape part of your display.

FLOORING

Flooring is not included in the cost of your booth space. It is mandatory that all booths are carpeted or have some type of professional-looking floor covering. All edges must be secured and 100% of your area must be covered.

Click Here to view Flooring FAQ sheet 

• All flooring should be neat and clean.
• All edges of the carpet should be taped down – double-sided tape is acceptable. The following two brands are acceptable: Echo Brand – Double Coated Carpet Tape (DCW188F) or Shur Brand – Residue Free (DF545).
• Duct tape is not allowed.
• You must return the floor to its original condition – exhibitors will be charged for any damage or tape residue left that requires extra clean-up.

TABLES & SKIRTING

All tables must be professionally skirted. Skirting must be provided for all exposed areas of the table. Skirting must go from the edge of the table to the floor. All skirting must be pressed and neat. Tablecloths (plastic or fabric), pieces of fabric and bed sheets are not permitted.

SIGNAGE 

All exhibitors are encouraged to have a professional sign idenfitying their company for consumers. All signs must be professionally prepared, handwritten signs will not be permitted.

• Company signage must be single-sided.
• Professional signage only - if using a “banner” style sign, please make sure it is fastened tightly and not wrinkled.
• Signage may not go more than one foot above the drape line.
• Exhibitors with a 20x20 booth or larger may pay to have a hanging banner.
• Pop-up banners may not be placed on top of tables or structures within your booth unless you are on the perimeter wall of the building.

 *No tents or canopies are permitted.


OTHER REGULATIONS

• Absolutely no animals, unless it is a designated service animal.
• Balloons are not allowed.
• Exhibitors who provide demonstrations using products and/or handing out advertising, material samples, or souvenirs are not permitted in the aisles or anywhere outside the confines of an exhibitors’ booth. Please be courteous to your neighbor—do not block aisles.

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ADVANCED/DIRECT SHIPMENTS

All Shipments must be pre-paid
Receiver is not authorized to accept any other type of shipment.

Advanced Shipments:

For Shipments arriving between Monday, January 27, 2025, and Monday, February 17, 2025, please ship to the advance warehouse.

COMPANY NAME: ___________________________________ BOOTH:____________________________
ABF FRIEGHT
ATTN: CAPITAL REMODEL + GARDEN SHOW 2025
7850 Wellingford Drive
Manassas, VA 20109

Direct Shipments:
Direct shipments to the show will be accepted on/or after Tuesday, February 28, 2025 and should be marked as follows:

COMPANY NAME:____________________________________BOOTH:_____________________________
Dulles Expo Center
Attn: Hale Northeastern, Inc.
4320 Chantilly Shopping Center
Chantilly, VA 20151

UPS/FedEx/U.S. Postal Service Express Main, etc. deliveries:
Exhibitors’ packages should be scheduled to arrive at the Dulles Expo Center no earlier than Tuesday, February 18, 2025,and should be marked as follows:

COMPANY NAME:____________________________________BOOTH:_____________________________
FOR: CAPITAL REMODEL + GARDEN SHOW 2024Show Office
c/o Dulles Expo Center
4320 Chantilly Shopping Center
Chantilly, VA 20151

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FIRE REGULATIONS

For information regarding fire regulations please contact Terri Harrison at the Dulles Expo Center at 703-766-1306. or  tharrison@dullesexpo.com . **Please remember smoking is NOT PERMITTED in the Dulles Expo Center.
Fire Marshall Rules and Regulations
Rules and Regulations for a Fireplace

Ceilings: No ceilings are allowed in any size booth without prior approval from the Dulles Expo Center.

Lumber: All building materials must meet Local and State laws including NFPA 101, 289,701, 703 and UL1975.  All lumber used in displays must be fire resistant or treated accordingly and be greater than ¼” nominal thickness. This includes lumber in window displays, door displays, kitchen displays, bathroom displays, etc.

Fire Treated Greenery: All trees, plants and greenery must be treated for fire resistance prior to the show opening. Please keep receipts or certificates of treatment and have available on-site.  Live trees and bushes must have a “balled” condition with roots protected by an earth ball.  All live plants, mulch, etc. must be in fresh condition and not allowed to become dry. Required at a minimum to water landscaping each morning.

• Display or operation of any heater, barbecue, heat– producing or open flame device, candles, lamps, lanterns, etc. is prohibited unless device is pre-approved and inspected by the Fire Marshal
• Electrical boxes must remain visible at all times and may not be covered or obstructed in any manner. In-the-floor outlets, water sources, drains and/or air or telephone pockets may not be covered.

FUEL TANKS

No vehicles are permitted to be used within an Exhibitors' booth without prior written approval from Show Management. The use of flammable liquids is permitted only with the approval of Show Management and the Fire Marshal. If a vehicle has been approved by Show Management, the following guidelines must be followed:

• Propane gas tanks are permitted under two conditions: (1) brand new and empty or (2) totally purged with proper documentation.
• When stationary fuel tanks are part of a display the fuel tanks must have no more than 1/8 tank of gas.
• The gas cap must be a locking gas cap or have the ability to be secured with tape.
• A set of keys must be left with Show Management for the duration of the show.
• A vehicle permit is required if you are bringing a vehicle into the facility. The vehicle permit is $200.00.

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FOOD AND BEVERAGE SAMPLING

Prior written permission must be obtained from the Dulles Expo Center management for the sampling of ANY food and beverages to attendees. Under no circumstances may exhibitors sell, sample, or give away food or beverages without prior written approval.
The Dulles Expo Center is the authorized Food and Beverage manager. Exposition sponsoring organization and/or their exhibitors may distribute food and/or beverage products ONLY upon written authorization.  Application must be submitted 21 days prior to event opening. 

*POPCORN IS NOT ALLOWED TO BE DISTRIBUTED OR SOLD!*

If you are sampling food or have an item with an open flame you must fill out the corresponding form below. Contact Terri Harrison, 703-766-1306 or tharrison@dullesexpo.com with questions.

    Sampling Food & Beverage- Dulles Expo
  

INSURANCE

 

Our shows have all been set up so exhibitors can apply using this link: Exhibitor Insurance Application

A few things to be aware of:

• Exhibitors will have to pick the show from a drop-down list that includes shows other than just those run by MPE. 
• Marketplace Events is not selling this insurance and doesn’t profit from it in any way.  This is simply a resource for those vendors who don’t already have the required insurance coverage per their contracts.  They do not have to purchase this.

The Insurance clause is #5 on the Terms and Conditions page of all booth space contracts.  For easy reference, vendors are required to have:

• Comprehensive General Liability and All Risk Property insurance
• Coverage must be from the start of move in to the end of move out
• Coverage of at least $1,000,000 for each separate occurrence
• Name Marketplace Events LLC and the venue as additional insured
• Provide a copy of certificate of insurance to MPE

For any questions regarding the vendor insurance application, contact Kendra Reilly Monahan, Buttine Underwriters Purchasing Group, LLC 212.867.3642 | kar@buttine.com

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PARKING

EXHIBITOR PARKING
Exhibitor parking is located in Lot C – to the left of the main entrance. Please use that designated lot to park during show hours.

CAMPER & RV PARKING
Due to zoning restrictions, the Dulles Expo Center is unable to allow overnight parking of campers, RV’s, etc. in the parking lots. No vehicles or other materials for the purpose of exhibiting may be parked or located in the parking lots at any time overnight. 

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SALES TAX

• Sales Tax: The Commonwealth of Virginia requires that out-of-state companies selling merchandise within the Commonwealth must collect sales tax and report such sales on Form ST-50. If you have any questions or need additional information, please call Jane Ollice at 804-371-3118
  
• Sales Receipts: Any exhibitor selling merchandise must provide the buyer with a highly visible receipt that can be readily identified as such by show security.

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SCAM WARNING

There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.  

CLICK HERE for more information.

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ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING

Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online exhibitor listing or do not receive the link, please email our digital support rep, JenK@mpeshows.com.

Need help with your listing? Read the FAQs.

Learn more about the benefits of creating your enhanced listing.
Go from basic to ENHANCED!

SOCIAL MEDIA
#LetsGetSocial

Share your show pics or your home reno projects with us.

Hashtags: #CapitalHomeShow #CapitalRemodelGardenShow

In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team is available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your company’s Facebook page and we can add you as a co-host to the official event.

Click Here to go to our Facebook Event for 2024.

Click Here for the Social Media Marketing Kit

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CONTACT YOUR SHOW TEAM!

Lisa Gardon, Show Manager
716.861.7411
LisaG@mpeshows.com

Alex Sawatzki, Show Coordinator440.591.6979
AlexSa@mpeshows.com

Kelsey Jackson, Operations Manager
816.601.2701
KelseyJ@mpeshows.com

Kayla Dow, Exhibit Sales Consultant (A - M, #)
703.775.0074 
KaylaDo@mpeshows.com
Hannah Schmeling, Exhibit Sales Consultant (N - Z)
571.814.4949
HannahSC@mpeshows.com

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Introducing the QR Code!

A new way to accelerate leads generated onsite at the show. A floor decal with a unique QR Code will be placed in front of your booth.

Learn More...